From conferences and trade shows to gigs and festivals, it’s crucial that organizers put in place good security measures. Having a good security plan puts attendees’ minds at rest – as well as organiser’s too. After all, the last thing an organiser would want their prospective clients to remember the event is a laptop or phone theft.
Unfortunately, security is one area where event organisers generally do not pay much attention and perceive it would be managed by venue security, who are just located in main gates and has no concern for your event.
So if you decide to have personalised security arrangement for your event to make sure everything goes perfectly and no harm happens to your organization’s image as being the trusted and responsible brand then here are the points you must follow to hire good guard agency for your event. According to Mr. Atul Mahajan, Director of Miraz Securitas Pvt Ltd (one of Delhi’s top Security Guard Service Providers) following are the points you must evaluate to ensure that your event is properly protected.
1. Venue Selection
When choosing a venue, it’s important that you keep security in mind. A good venue will already have emergency strategies in place – including well-lit emergency exits, evacuation plans, access for paramedics and contingency plans. If the venue is providing staff, these individuals should be properly trained to respond to basic security situations – so make sure you check.
If you’re planning to host your event outside, ask the landowner if they have security procedures in place. If not, you will have to implement your own.
2. Conduct a Thorough Security Assessment
Depending on what sort of event you’re organizing, the security threats you are likely to face will be very different. Look at your event, and assess what sort of security issues you may encounter based on capacity, attendees, venue and the nature of your event.
Hence select a security agency that offers good security audit service, done by an expert like an ex-defense or security personnel. A good security assessment will let you know how many security guards would be required, if you need armed guards or not, if your guards should be trained for crowd handling or not.
3. Control the Crowd through Screen Guests and Staff
Verifying the identity of everyone who enters your event is essential. Failure to do this may result in the confusion around tickets, your event going over capacity and even the admission of individuals presenting a legitimate security threat.
Create a comprehensive list of everyone who will attend your event – including staff. If you’re allowing walk-ins, create a process that verifies people quickly and efficiently. If you’re handing out name tags, inform guests that they should wear them at all times. This screening of guests and staff will help to control the people at venue more effectively besides thwarting off any potential risk for any major or minor attack.
4. Brief your Own Team and Keep Communication Tight
Before the event begins, brief your team about the security agency, make sure your team establishes a good communication and coordination with the security personals and with the security agency, your team brief the guards about the guest lists, how to detect fraud intruders or fake media persons, and other security concerns. The moment they spot anything suspicious then they need to immediately come to the act by means of a designated communication plants that are specifically in place for preventing any potential hazard.
5. Have an Emergency Plan
Event and crowd management must have an adequate emergency plan if any unruly situation arises. Having a pre-emergency plan is always handy. Keep a separate team of guards and security personnel just for an emergency situation. Besides mark, a designated passageway for emergency exits both for crowds and VIPs.
6. Hire a Professional Security Agency
To ensure your event is safe, it’s best to hire the professionals. Event security guards will be able to assist with all of the above, as well as help create security procedures ahead of your event, ensure compliance, set up perimeter security, monitor guest lists and provide access control, monitor your event, and properly respond to any security issues on the day.